This page contains the documentation and guidelines for print and digital projection at club competitions.

Participation Information


Unless otherwise stated, photographs for competition must follow these guidelines:

1.) Open Competition submissions can be of any subject taken at anytime.  Color or B&W.

2.) Assigned subjects submissions must fit the described subject and be taken during the assigned time period which is within the calendar year of the competition (unless otherwise specified).

3.) Prints  must be sizes between 8 X 10″ to 16 X 21″ including mats.  Prints must be backed in a manner to keep them from flopping over when displayed on the wall racks and MUST NOT be framed.  Prints need to be “labeled” on the back containing the group designator, the photographer’s name and the title of the image.

Since prints are supposed to be backed, most people just write in pencil on the back of the backing not on the back of the mat.  Most people back their images with white foam core board so the writing shows up well.  Some use printed or handwritten labels for neatness but that’s not necessary.

4.)  For Projection images, see the detailed submission criteria below.

The images submitted for competition cannot have placed 1st, 2nd, or 3rd in any previous club competition.  A submitted image can be of the same subject but of a composition different enough from the previous winner as to make it a significantly different photograph.  It also must have been made by the photographer who submits it (the photographer can be in the shot, but must have set it up).  Honorably mentioned photographs can be re-entered.

Points are awarded as follows:

1   point   – for attending meeting
4   points – for 1 entry
5   points – for 2 entries
6   points – for 3 entries

7   points  –   for fourth place
8   points – for third place finish
9   points – for second place finish
10 points – for first place finish

Photos that tie for any places will split accumulated points; for example, there are three photos tied for 1st place – the three makers divide the total 27 points and no second or third place is awarded.

At the end of the calendar year, all the 1st, 2nd, & 3rd place winners during the year from each group are judged by an outside judge and points are awarded as follows:

25 points – Projection of the Year
25 points – Print of the Year
20 points – 1st place in each group
15 points – 2nd place in each group
10 points – 3rd place in each group
Accumulated points including year-end competition are added at year’s end to determine the PHOTOGRAPHER OF THE YEAR.



Digital Projection Protocol:

Projector Calibration:  Our Club Projector is calibrated but, in combination with the new screen, projected images will probably seem slightly cooler than you might see on your personal monitor. Also this system seems to eat up saturation a bit as well as being terribly, terribly unforgiving of any blown out highlights. Accordingly, it is recommended that, until further notice, you warm your submitted images up slightly and increase the saturation a bit (possibly adding a bit of contrast as well) and of course avoid blown out (or nearly blown out) highlights.

To submit your projection image for competition, please use the following guidelines.

Images submitted will be displayed with a digital projector.

During competition, a generic number will be displayed below the image for identification purposes.  Each image will be displayed for 30 seconds during which time it will be judged.

The number of images allowed for entry into the competition is 2.

In order to maintain a consistent high-quality presentation, a standard format has been established for all entries in the “Digital Projection” category.

  • Files must be in the sRGB color space.
  • The longest side dimension must be 1080 pixels.
  • Images must be saved as high quality JPG files (240 ppi).
  • Image names must be in the following format: Group_Last_First_Suffix_Title.jpg
    Example: A_Doe_John_Jr_Boy_in_Window.jpg

Below are the step-by-step instructions for making the necessary file adjustments.
These steps are based on Photoshop CS3 (7.0).  Other versions may vary slightly.

Color Conversion:

To Confirm/Change to sRGB color space:

From an open file, follow the following path

  • Identify the source space
  • If the source space begins with the letters “sRGB” your file is already in sRGB and you can click CANCEL and proceed to sizing your file.
  • If the source profile begins with anything but sRGB you will need to convert to sRGB by performing the following steps
  • Within the CONVERT TO PROFILE window, change the Destination Space to sRGB.
  • Set the ENGINE to Adobe(ACE)
  • CHECK the “Use Black Point Compensation” box.
  • Check the “Use Dither” box.
  • Press OK

Sizing the Image:

  • From an open file, choose IMAGE>IMAGE SIZE
  • Check the “Constrain Proportions” box.
  • Check the “Resample Image” box.
  • Select “Bicubic”
  • Find the larger of the width and height in the pixel dimensions box.
  • Choose the larger of width and height and change that value to 1080 pixels.
  • Ignore the settings in the “Document Size” box.
  • Press OK.

Notes on Sizing:

We have a square screen, and to fit both horizontal and vertical images into that space, a consistent maximum pixel length needs to be set for each image.

To match the projector, the longest dimension of your image must be 1080 pixels.
When projecting digitally, this is plenty of resolution to see spectacular high fidelity images.
Projecting a larger file will not increase the quality.

Saving the Images:


On Competition nights each  member can submit up to 2 images for CRITIQUE or COMPETE to the Image Coordinator, Randy Knauf, at the following E-Mail, Each member will also have the option of submitting both images in one category or split their submissions into 1 image for each category. Only those images submitted for Competition will be awarded points.  If an error is made by a Member when submitting an image, The Image Coordinator will not be held responsible for these errors.

Critique submissions are for photographers who do not want to compete but want help with improving his/her techniques or for photographers who just want feedback on a certain image.

All images must be submitted to The Image Coordinator, Randy Knauf,  no later than 7:00pm on the Monday prior to the Wednesday Competition Night.  This is a firm deadline and no exceptions will be made. If your image comes in later than 7:00pm, it will be deleted by The Image Coordinator.

Images must be submitted in the following format. NO EXCEPTIONS


E-Mail Subject Line should clearly state one of the following 3 scenarios in this sequence.

CVCC Compete (# of images)  First Name  Last Name

Example: CVCC Compete (2) John Doe

CVCC Critique (# of images)  First Name  Last Name

Example: CVCC Critique (2) John Doe

The following would be used for a split submission.

CVCC Compete (1) Critique (1)  First Name Last Name

Example: CVCC Compete (1) Critique (1) John Doe

Image File Name: No dashes, underscores or slash marks are required. Please try to keep the Image Name “short and sweet”, a long descriptive explanation of the image is not necessary.

Your individual image files should be named as follows:

GROUP, space, First Name, space, Last Name, space, Image Title


COMPETE Jane Doe Pacific Sunrise


CRITIQUE John Doe Grandfather Mountain Trail


Images should be submitted for the “Digital Projection” competitions should be emailed directly to the competition chairman at prior to 7:00pm on the Monday preceding the contest.

Email Protocol:

The entry window will be open two weeks prior and will close at 7:00 PM the Monday preceding the competition.


If you have any questions or problems with this process, please feel free to contact Ed Lane through the contact information on the “About” page of this website.

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